Privacy Policy

Privacy Policy

Last updated: April 2026

Gemma Associates ("we", "us", or "our") is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website gemmaassociates.kinsta.cloud/ or use our services.

1. Information We Collect

We may collect the following types of personal information:

• Identity Data: First name, last name, job title, company name
• Contact Data: Email address, phone number, location
• Professional Data: CV/resume, work history, industry, seniority level, career preferences
• Technical Data: IP address, browser type, device information
• LinkedIn Data: When you choose to connect via LinkedIn, we may receive your public profile information including name, email, headline, and professional details

2. How We Use Your Information

We use your personal information to:

• Provide executive search and recruitment services
• Match candidates with suitable job opportunities
• Communicate with you about relevant opportunities
• Send hiring-related correspondence to our clients
• Improve our website and services
• Comply with legal obligations

3. LinkedIn Integration

When you choose to connect your LinkedIn account, you authorise us to access your LinkedIn profile data as permitted by LinkedIn’s API. This data is used solely to pre-fill your candidate profile and will be handled in accordance with this Privacy Policy. You can disconnect your LinkedIn account at any time.

4. Data Sharing

We may share your personal information with:

• Client organisations: With your explicit consent, when presenting you as a candidate
• Google Workspace: We use Google Drive and Gmail to manage candidate files and communications
• Service providers: Third-party providers who assist in our operations, bound by confidentiality agreements

We do not sell your personal data to third parties.

5. Data Retention

We retain your personal data for as long as necessary to provide our services and comply with legal obligations. Candidate profiles are typically retained for up to 3 years from last contact, unless you request deletion earlier.

6. Your Rights

Under applicable data protection laws, you have the right to:

• Access your personal data
• Correct inaccurate data
• Request deletion of your data
• Withdraw consent at any time
• Object to processing of your data

To exercise any of these rights, please contact us at info@gemma.associates.

7. Security

We implement appropriate technical and organisational measures to protect your personal information against unauthorised access, alteration, disclosure, or destruction.

8. Cookies

Our website uses cookies to improve your browsing experience. You can control cookie settings through your browser preferences.

9. Third-Party Links

Our website may contain links to third-party sites. We are not responsible for the privacy practices of those sites and encourage you to review their privacy policies.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes by posting the new policy on this page with an updated date.

11. Contact Us

If you have any questions about this Privacy Policy, please contact us:

Gemma Associates
4th Floor, 07 Nguyen Thi Nhung
Hiep Binh Ward, Ho Chi Minh, Viet Nam
Email: info@gemma.associates
Phone: +84 (0) 924 303 4503